SEC-01
Entity Setup & Registration Coordination
Supporting local company incorporations, foreign branch registrations, holding companies, and special-purpose vehicles (SPVs) in Kenya.
Discuss This Workstream
PILLAR 03 // CORPORATE SECRETARIAL & COMPLIANCE
Flawless Entity Structuring, Statutory Registers, BRS Filings & Board Governance
We support domestic corporations, foreign direct investors, regional subsidiaries, and family holdings with entity setup coordination, statutory records maintenance, governance calendars, board processes, and annual compliance filings.
Entity Setup & Registration Support
Statutory Registers & CR12 Updates
Board & Shareholder Governance
Annual Returns & Compliance Calendars
PILLAR 03 // CORPORATE SECRETARIAL
100%
Statutory Filing Discipline
BRS
Registry & Beneficial Ownership Sync
365-Day
Managed Governance Calendars
Clear
Advocate & CS Coordination
DISCIPLINED STATUTORY GOVERNANCE
Keeping Corporate Records, Share Registers and Board Processes Audit-Ready
Outdated company registries, unrecorded share transfers, missing board resolutions, or overdue annual returns frequently stall bank financing, tender qualification, and M&A transactions in Kenya.
Wealth Matrix Limited establishes and maintains orderly corporate secretarial rhythms—coordinating entity registrations, statutory registers, Business Registration Service (BRS) filings, and board governance calendars, while engaging qualified external advocates or certified public secretaries where reserved statutory acts are required.
Audience Fit: Newly Incorporating Entities, Foreign Investors, Boards & Subsidiaries
Eliminates Missed Statutory Deadlines, Disjointed Board Minutes & Cap-Table Gaps
Clear Coordination With Qualified Advocates & Licensed Practitioners
STATUTORY RECORDS & BOARD GOVERNANCE // NAIROBI
EST. 2018
SIX CORPORATE SECRETARIAL CAPABILITIES
Comprehensive Entity & Governance Support
Our corporate secretarial and compliance practice covers six core areas.
SEC-01
SEC-02
Statutory Registers & Beneficial Ownership
Maintaining up-to-date registers of members, directors, charges, and Beneficial Ownership (BO) filings on the eCitizen/BRS portal.
Discuss This Workstream
SEC-03
Board & Shareholder Meeting Support
Preparing board packs, notices, agendas, formal minutes, and shareholder resolutions for AGMs, EGMs, and committee meetings.
Discuss This Workstream
SEC-04
Share Allotments, Transfers & Restructuring
Coordinating documentation for share issuances, transfers, rights issues, and capital reorganizations alongside legal and tax advisers.
Discuss This Workstream
SEC-05
Annual Returns & Governance Calendars
Managing 12-month statutory compliance calendars so annual returns, business permits, and sector renewals are filed on time.
Discuss This Workstream
SEC-06
Corporate Governance Health Checks
Auditing historical company records prior to a bank facility, investor due diligence, or leadership transition to remediate registry gaps.
Discuss This Workstream
GOVERNANCE & COMPLIANCE WORKFLOW
Four-Step Corporate Secretarial Lifecycle
How we bring order and continuity to your corporate records.
SWF-01
01. Registry & Constitutional Audit
Reviewing current CR12 records, Articles of Association, share certificates, and historical minute books.
STEP 01 // AUDIT
SWF-02
02. Gap Remediation & Regularization
Drafting corrective resolutions and coordinating back-filings to align physical records with the official BRS registry.
STEP 02 // REMEDIATE
SWF-03
03. Registry Lodgment & Verification
Submitting approved filings and obtaining updated official search extracts (CR12) and filing receipts.
STEP 03 // LODGMENT
SWF-04
04. Ongoing Governance Calendar Retainer
Implementing an automated annual calendar for board meetings, AGM deadlines, and statutory returns.
STEP 04 // RETAINER
SWF-05
05. Specialist Legal Interface
Coordinating with external advocates for complex shareholder agreements, charges, or reserved legal instruments.
STEP 05 // COUNSEL
SWF-06
06. Transaction-Ready Data Room Archive
Maintaining a clean digital archive of all constitutional documents ready for bank, tender, or investor inspection.
STEP 06 // ARCHIVE
SECRETARIAL DELIVERABLES SCHEDULE
Key Corporate Records & Governance Outputs
Representative documentation maintained or coordinated under Pillar 03.
| Record Code | Corporate Artifact | Governance Purpose | Applicable Framework | Typical Turnaround |
|---|---|---|---|---|
| CS-01 | Incorporation & Registration Pack | Certificate of Incorporation, CR12, Articles & KRA PIN | Companies Act (Kenya) | Per Registry Processing |
| CS-02 | Updated Statutory Register Book | Registers of Directors, Members, Beneficial Owners & Charges | Companies Act / BRS Rules | 1 – 2 Weeks Remediation |
| CS-03 | Board & AGM Resolution Archive | Properly formatted Notices, Agendas, Minutes & Resolutions | Corporate Governance Code | Per Board Cycle |
| CS-04 | Annual Compliance Calendar | 12-Month Schedule of BRS, KRA, County & Sector Deadlines | Statutory Compliance | Upon Onboarding |
| CS-05 | Pre-Transaction Secretarial Health Report | Diagnostic of cap-table and registry readiness before M&A/Debt | Transaction Readiness | 5 – 10 Business Days |
ADVISORY KNOWLEDGE BASE
Frequently Asked Governance & Mandate Questions
Clear answers regarding scope, confidentiality, fees, and professional boundaries at Wealth Matrix Limited.
Yes. We coordinate the end-to-end setup workflow—helping you compare a local subsidiary versus a registered foreign branch, preparing incorporation documentation, coordinating tax/PIN registration, and establishing your local statutory registers.
Corporate secretarial support focuses on company registry filings, statutory registers, board/AGM administration, and compliance calendars. Where a matter requires formal legal representation, litigation, or reserved legal instruments under the Advocates Act, we coordinate with qualified external legal counsel.
During due diligence, investors and banks immediately inspect your CR12, historical share transfers, stamp duty receipts, and board authorizations. Discovering unrecorded share allotments or missing minutes during a deal can delay closing by months.
Yes. Many mid-market corporations and family holdings retain Wealth Matrix on an annual basis to manage their governance calendar, board minutes, and annual returns.
Use the consultation form below or contact info@wealthmatrix.co.ke.
Prefer a direct conversation with our Westlands office?
Call +254 799 000 595
MIRAGE TOWERS MANDATE DESK
Book a Confidential Boardroom Consultation
Submit a non-sensitive summary below. Do not include passwords, identity documents, or confidential deal files prior to NDA execution.